Cease and Desist Letter Template

{{Your Full Name or Counsel's Name and Firm}}
{{Address}}
{{City, State ZIP}}
{{Email}}
{{Phone}}

{{Date}}

Via Certified Mail with Return Receipt and Email

{{Recipient Name}}
{{Recipient Address}}
{{City, State ZIP}}

Re: CEASE AND DESIST - {{brief description of harm, e.g. "Unauthorized Use of [Trademark]"}}

Dear {{Recipient}},

This letter is written on behalf of {{yourself or your business name}} regarding {{describe the harmful conduct, e.g. "your unauthorized use of the trademark ACME™ in connection with your online store at example.com"}}.

The Facts:
1. {{Specific fact #1 - dates, URLs, screenshots, witness statements as relevant.}}
2. {{Specific fact #2.}}
3. {{Specific fact #3, including how the conduct harms you or violates your rights.}}

The Law:
Your conduct constitutes {{the legal violation, e.g. "trademark infringement under the Lanham Act, 15 U.S.C. § 1114 and § 1125"}}. {{Brief one-line explanation of why it violates that law.}}

Demand:
You are hereby demanded to immediately:

1. CEASE all use of {{describe what they must stop, e.g. "the ACME™ mark in any form, in any advertising, on any product, and on any digital surface"}};
2. REMOVE all infringing materials within {{deadline, e.g. "seven (7) days"}} of the date of this letter, including but not limited to {{specific items, e.g. "the products listed at example.com/acme, all social-media posts referencing ACME, and all packaging bearing the mark"}};
3. PROVIDE written confirmation of compliance to the undersigned by {{deadline, e.g. "May 15, 2026"}};
4. {{Additional demand if applicable, e.g. "account for and disgorge any profits derived from the infringing conduct"}}.

Consequences:
If you fail to comply by the deadline above, I will pursue all available legal remedies, including but not limited to filing suit in {{venue, e.g. "the United States District Court for the District of Minnesota"}} seeking injunctive relief, statutory damages of up to {{statutory amount, e.g. "$150,000 per infringement"}}, attorneys' fees, and costs. {{If applicable: "I have already engaged counsel and authorized the preparation of a complaint."}}

This letter constitutes formal notice of {{the violation, e.g. "the infringement"}}. It also constitutes evidence of willfulness should this matter proceed to litigation.

Nothing in this letter is a waiver of any right or remedy, all of which are expressly reserved.

Govern yourself accordingly.

Sincerely,

{{Signature}}
{{Printed Name}}

cc: {{any other recipient, e.g. counsel or relevant agency}}